Providing administrative support to ensure efficient operation of the office.
Supports managers and employees through a variety of tasks related to organization and communication.
Responsible for confidential and time sensitive material.
Ability to effectively communicate via phone and email.
Ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner.
Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
Answer and direct phone calls.
Organize and schedule meetings and appointments.
Maintain contact lists.
Produce/copy/scan and distribute correspondence memos, letters, faxes and forms.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Order office supplies.
Book travel arrangements.
Submit and reconcile expense reports.
Provide general support to visitors.
Provide information by answering questions and requests.
Prepare and monitor invoices.
Calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Maintain/order office supplies.
Cover the reception desk when required.
Maintain computer and manual filing systems.
Handle sensitive information in a confidential manner.
Resolve administrative problems.
Manage staff appointments, oversee and supervise the work of junior staff maintain up - to - date employee holiday records.
Fluent English and Spanish;
Minimum 3 years of prior experience in office administration;
Proficient in Microsoft office applications such as Word and Excel;
A bachelor degree is required;
Have necessary documents to work and live in Spain;
Time management, stress resistance skills.
Please send CV with introduction in English only.
If shortlisted you will be invited for an interview in Peniscola, Castellon, Spain.
in the office 09.00 - 18.00 with 1 hour lunch break.
Salary depends on experience and performance.